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“Vision Series Extravaganza”

Participant Information and Contract

  Group Information   

I have already submitted the two registration forms but have a change in my contact information. Please make appropriate changes in dRep Records.

If you have a better idea of participating performers since initial Registration, please provide the closest approximate number; use this number to project Installment #1 of participant fees due at Mandatory Meeting. Please be aware this helps with our budget projections for grants and sponsors.

 
Your approximate number of performers:
Lowest Range    Highest Range    Most likely number
(Please guess if necessary)
 
We are still unsure of the number of performers
 
               

  Primary Contact   

Who will be solely responsible for receiving all information, adhering to deadlines, obtaining biographies, relaying important Extravaganza details to performing group and being the primary contact at all times?

                 
 Name: 
Position:  Director Guest Artist Student Choreographer
  Co-Director Assistant
Title: 
Company, School or Group: 
eMail:  * Do not List
Work Phone:  * Do not List
Home Phone:  * Do not List
Cell Phone :  * Do not List
Fax:  * Do not List
Best time(s) to reach me : 
Website: 
Mailing Address:    * Do not List  
 
 
City:    State:   Zip: 

* Do not List in Master Distribution Chart

  Secondary Contact (optional)   
  Please send all info to this additional contact person.  
                 
 Name: 
Title:  Director Guest Artist Student Choreographer
  Co-Director Assistant
Title: 
Company, School or Group: 
eMail:  * Do not List
Work Phone:  * Do not List
Home Phone:  * Do not List
Cell Phone :  * Do not List
Fax:  * Do not List
Best time(s) to reach me : 
Website: 
Mailing Address:    * Do not List  
 
 
City:    State:   Zip: 

* Do not List in Master Distribution Chart



  Comments   

  Contract   
Vision Series Extravaganza Contract

As signified by my acceptance below, I declare that I am the authorized representative of my organization and understand the following criteria in regards to myself and members of my organization participating in Vision Series Extravaganza at the Cowell Theater at Fort Mason in San Francisco.

 

(Please check each item)

1. I will attend the Mandatory Production Meeting, “Extravaganza Dance Jam Session” and one technical rehearsal during performance week.
2. I or a representative involved with my company/group will provide a “Group Review Session” with my performers so they are informed of all time commitments, requirements and activities.
3. Our group agrees to arrive at the scheduled time to all performances, activities, and rehearsals. With reference to this, we understand that unexpected late hours or changes may or may not occur, and we will adjust schedules and travel arrangements accordingly, and if such needs are fair and reasonable, our compliance and understanding will be given.
4. I or a representative will immediately contact our designated Coordinator or Donnette Heath, dRep Executive Director at 415.225.0934 (emergencies only) and leave a message with any problems.
5. Our group will maintain a high level of professionalism at all times.
6. Our group will not bring nor consume any alcoholic beverages or drugs during the Extravaganza.
7. Our group agrees to be responsible for abiding by all customary professional rules of performance, classes and rehearsals, including respect for the venue(s), producers and their respective properties.
8. Our group will keep noise to a minimum and maintain cleanliness while using the backstage, class and theater area.
9. Our group agrees to make the safety of ourselves and others a priority throughout the facilities.
10. Our group understands no complimentary tickets will be given to any Extravaganza participant or others designated in Manual.
11. Choreographers: Adhere to the following:
  1. Permission is granted for dRep to video and/or record all performances and to reproduce and distribute such recordings or copies to other participants and audience members only. I understand dRep takes all precautionary methods to prevent any duplication of my work. dRep may also use portions of video for future promotional and informational purposes.
  2. Dance Repertory has our permission to utilize names, photographs or images in any advertising materials or promotional information about our organization or this event now or in the future.
  3. Making cancellations, requests or changes as well as returning required forms with correct signatures by specified due dates.
  4. Provide two copies (high-quality) with grant permission of performance music (if needed) to your scheduled technical rehearsal (two copies provide us a back-up copy).
12. Performer requirements:
We understand the Vision Series Extravaganza is a full commitment to the process and we will attend all scheduled activities to increase our organization’s involvement and support of other participants.
13. Cancellation Policy: Cancellations must be made within 45 days of the event for full reimbursement, excluding the $75 registration fee. I understand participant counts may be decreased and reimbursed for up to 2 performers after this date. We will immediately inform dRep of additions prior to event attendance.

 

  Director/Co-Director Promise  

I have read and informed my participating members of the above criteria and I accept responsibility for their actions outlined herein. I do hereby agree to the terms and conditions of this contract. I have thoroughly read and am in comprehension of the details and agree to comply with them.

 

Director or Representative Name: 

Accept Decline

 

 

  Choreographer/Guest Artist/Student Promise  
(If Different from Director)

I will thoroughly read and understand the Vision Series Extravaganza Manual with Guidelines & Information. I agree to submit required forms and signatures by the date they are due. I understand failure to comply with all requirements will result in the forfeit of my participation and my performers. I give dRep and all Vision Series Extravaganza affiliates permission to utilize my name, photograph(s) or image(s) in any advertising and promotional materials the company may have now or in the future.

Choreographer Name: 
Parent/Guardian Name (if under 18): 
  
Parent/Guardian Phone: 

Accept Decline

 


We welcome volunteers and new staff members (Production, PR, Grantwriting, Corporate Outreach). Please Contact Us for further information.

 
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